Meeting Room Guidelines

Meeting Room Publicity
Book a Meeting Room

Request a Study Room Online (rooms for 6 or less people and for 2 hours or less)

Meeting rooms at Douglas County Libraries are available to all groups in our community, regardless of belief or affiliation.  While there is no charge to use these rooms, we gladly accept donations to help defray costs.  All meetings must be free of charge to the public.

To improve gas mileage, our environment, and our parking situation, Douglas County Libraries encourages those who meet at its facilities to carpool.

Please be aware of the following expectations when determining if these meeting rooms will fit the needs of your group:

• Programs held in the meeting room must not disrupt the use of the library by others
• Groups are responsible for setup and clean up of chairs, tables, and any refreshments.  A fee will be charged for cleaning, repairs or replacements due to excessive damage. 
• Please end meetings 10 minutes before library closure.
• Light refreshments may be served. 
• The use of alcoholic beverages is prohibited unless special permission is granted by the Library Board of Trustees.  Please see Alcohol Use Request Form for information on how to submit an application.
• Use of tobacco is prohibited everywhere in the library.
• No storage is provided for groups using the library, and the library will not be responsible for anything left in the building. 
• Private parties or receptions are not permitted.
• Audio-visual and computer equipment available at each library is listed on the reservation form.  All technical support is the responsibility of the group booking the room.
• The library manager must grant specific permission for any group wanting to charge a fee for supplies, services or fundraising.
• Permission to use facilities does not constitute endorsement by the library.  No advertisement or announcement implying such endorsement will be permitted. 

In order to reserve a meeting room:

• Check the online calendar for availability or call 303-791-7323.  Click here to view calendar and make reservations.
• Complete the required information
• Confirmation will be sent via email 
• PLEASE let the library know if you need to cancel a reservation so that others may use the room by calling 303-791-7323 
• In general, groups will be limited to twelve meetings per year. 
• Library staff may contact you with questions or to offer additional services
• Please allow enough time for set up and clean up

Additional information:

• Non-profit groups may be asked to provide a copy of their IRS Determination Letter, their Articles of Incorporation or a Tax Exempt Certificate
• Groups may be requested to provide Proof of Insurance
• Library-sponsored programs take priority in the scheduling of meeting rooms.
• Please do not attach any material to walls, windows, doors or hallways leading into the meeting rooms.

Access to free meeting rooms is a service of Douglas County Libraries. 

Donations are appreciated.